An Engaging and Successful In-person and Virtual Hybrid Conference for

AAIM Employers Association’s HR Summit

Ant Farm Media, Inc. produced a Hybrid Conference, which includes in-person audio visual support, video production and virtual event production for AAIM and their 2023 Hybrid HR Summit.

AAIM Employers’ Association provides custom HR tools, services, and resources to help their members hire, develop, and retain quality employees. AAIM serves 2200 employers across the U.S., helping small to medium-sized organizations in all industries, including member and non-member customers, hire, develop, and retain employees while managing compliance changes.

Tim Sater, Vice President of Marketing for AAIM, reached out to Ant Farm Media through our website contact form, looking for a trusted partner to help produce their hybrid summit.

Hybrid Events are a mix of in-person, as well as virtual, ensuring local attendance and online attendance and interaction is possible.

Hybrid Conferences represent a dynamic and transformative approach to hosting gatherings, seamlessly blending in-person and virtual components. This innovative format has become increasingly popular, offering a range of powers and benefits that enhance the overall event experience for organizers, participants, and stakeholders.

One of the primary advantages of hybrid conferences is the amplified reach and accessibility they afford. By incorporating virtual elements, organizers can transcend geographical limitations and connect with a global audience. Attendees who may face constraints related to travel, budget, or time can still actively participate from anywhere in the world. This expanded reach not only increases the overall event attendance but also diversifies the audience, fostering a richer and more inclusive community.

Hybrid Conference for AAIM

Cost savings represent another compelling benefit of hybrid events. Both participants and organizers can significantly reduce expenses associated with travel, accommodation, and on-site logistics. The virtual component eliminates the need for physical venue rentals, catering, and other overhead costs, making events more economically viable. This financial efficiency contributes to the sustainability of the event industry and facilitates a broader spectrum of participation.

The flexibility and convenience offered by hybrid events cater to the diverse preferences and circumstances of participants. Attendees can choose between in-person and virtual attendance based on their needs, providing a level of adaptability that traditional events may lack. This flexibility is particularly valuable in accommodating the varied expectations and comfort levels of a modern and diverse audience.

For this event, Ant Farm Media provided all of the live streaming, audio and video equipment required to make their event a success. The hotel provided staging, lighting and pipe and drape.

Ant Farm Media, Inc. can provide all of the elements to make your Event or Hybrid Event Production a success, from staging, pipe and drape, lighting, projectors and screens, LED Walls, PA Systems, Microphones, 4K Cameras, Live Streaming, LED tv’s, Crewing and more!

Tim and the AAIM team were very pleased with our services, so much so that Tim even left us this kind review on our BBB page and Google Business Page:

We recently hired Ant Farm to produce a 3-hour live stream event and could not be more pleased. The pre-production process was thorough and collaborative. The production itself was flawless. More importantly, the AFM team was easy to work with and very professional. Our event was a big success because of their expertise and quality of work. Going forward, I plan to use AFM for all our events.

Thank you so much, Tim, for the kind words! And thank you for choosing Ant Farm Media!

Here is the final event video we sent through a Zoom Webinar: